Dubai Exhibition Centre Job Vacancy | Apply Online for UAE Job

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Job Role: Coordinating Officer

Reporting Relationships:

Reporting to Education and Community Manager

Direct Reports:

 NA

Internal Communication:

 All staff within the Education and Community Department

 All staff within other departments

External Communication:

 Community Groups

 Schools and Universities

 Artists/ writers/ speakers

 Government Entities

 Art & Music companies/ Cultural Entities

 National/ International Organizations

 Nonprofit organizations

 Venue and production partners

Key Responsibilities/Duties

Functional Role:

 Participate in identifying participants for Education projects for schools, universities, special needs centers and individual students across the UAE such as competitions, seminars, lectures, symposiums, concerts, workshops, performances and exhibitions.

 Participate in identifying participants for Community projects across the UAE such as grants, civil society partnerships, health & welfare, cultural heritage, rural communities, symposiums, concerts, workshops for special needs, orchestra, photography camps, cultural workshops, film screening etc.

 Communicate clearly and effectively with a wide variety of educational institutions and social groups across the UAE such as schools and universities, ment entities govern,community groups and international organizations on behalf of the department

 Provide assistance in conducting screening of the potential Education and Community projects for UAE Education and Community sector against the criteria set and forward to relevant manager for review

 Provide assistance in planning and executing the delivery of Education and Community projects and events

 Participate in conducting viability study of the Education and Community projects and forward to relevant manager for review

 Provide assistance in developing annual Education and Community Programme calendar and forward to relevant manager for review

 Assist project managers in costing and monitoring budgets for Education and Community projects and forward to relevant manager for review

 Participate in communicating and coordinating with external stakeholders ( leading national and international community, educational and arts organizations, artists,writers, speakers ,cultural entities ,embassies, government entities, special needs centres and individuals ) to

participate in the art & cultural programmes/ events for UAE Education and Community sector

 Provide assistance in all the activities related to logistical requirements for Education and Community projects including visas, insurance, airline tickets, private jets, hotel /arrangements, VIP lounge accommodation , transportation facilities and welcome kits for tners (local and international TV channel sartists, guests, journalists, broadcasting media par ,radio channels and internet(, national and international organizations, institutions,individuals and members of the department.

 Provide assistance in communicating and coordinating with Media & Communication Department for all the activities related to publishing and PR & Marketing activities including designing and proofing marketing material, selecting advertising agencies, arranging press conferences etc.

 Provide assistance in mobilizing internal and external stakeholders including appointment of team members, temporary staff, volunteers, leading national and international organizations ,institutions, individuals and artists etc

 Provide assistance in all the activities related to arranging interviews, meetings, scheduling appointments, taking meeting minutes, incoming and outgoing correspondence, arranging and distributing invitations, thank you letters and gifts to artists, participants, partners and stakeholders

 Provide assistance in all activities related to purchasing and payment for goods and services required by the Education and Community Department including obtaining quotes from suppliers, preparing purchase requisitions and purchase orders, requesting invoices, tracking payments, monitoring expenditure against budgets and keeping accurate records of expenditure relating to the Community and Education Department

 Provide assistance in preparing reports on the Education and Community projects and programme and forward to the relevant project manager for review

 Provide assistance in developing and maintaining accurate electronic and hard copy records of the Education and Community Departments projects and correspondence

Min Experience: 3 Years

Salary : AED 10000

Temp/Perm: Permanent

Location : Dubai

Posted Date: September 29, 2021

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