Secretary/Document Controller Job Vacancy in Parsons Dubai
Position title
Secretary/Document Controller
Description

Parsons is seeking a talented Secretary/Document Control to join our team! You will execute various document control functions for a department or project.
What you'll be doing:

  • Screens visitors, phone calls, and mail. Responds personally to as many inquires as possible and refers any remaining questions to the appropriate people within the company to receive timely responses. Prioritizes responding to calls both from within and outside the company.
  • Prepares reports and correspondence, which are often confidential. Prepares non-routine correspondence using brief notes and verbal instructions. Also composes replies to routine correspondence at your own initiative.
  • Drafts replies to correspondence and inquiries are initiated for review by an executive.
  • Executives create drafts that are proofread and/or formatted. This is done to ensure that the final correspondence is ready for signature.
  • Establishes and maintains a calendar of events. Keeps executives informed about commitments.
  • Hosts and makes arrangements for visiting dignitaries. Coordinates airline and car rental reservations, hotel accommodations, expense reports, and travel arrangements.
  • Prepares reports, agendas, files and other materials for meetings.
  • You may generate presentation graphs and charts with different graphics software.
  • Maintains confidential files and follow-up files for the immediate supervisor.
  • As needed, initiates routine and non-routine reports. Compiles statistical data and related data. Also, creates special or recurring reports and completes special projects when required. Data is produced and distributed in narrative, spreadsheet, and graphic formats.
  • Assists in the creation and maintenance of databases when required.
  • Maintains current knowledge of all company policies and procedures. Assists in the gathering of new policies and dissemination of material.
  • As may be necessary, performs other responsibilities related to this position.

The Skills You Need to Bring:

  • High school diploma/Bachelor of Arts Degree
  • Minimum 8+ years related work experience. Typically, 5+ years in document control.
  • Knowledge of document control processes and the use of electronic systems to document manage, as well corporate procedures.
  • You must also be able to teach others how to use it, as well as database concepts and project-related software.
  • Excellent communication skills in Arabic and English.
  • Proficiency in Microsoft Outlook, Excel and PowerPoint

 

Clearance Minimum to Start:

None/Not Applicable

 

Parsons is committed to diversity at work and is an equal opportunity employer. Minority/Female/Disabled/Protected Veteran.

Job Location
Dubai, Dubai, Dubai, 00000, UAE
Employment Type
Full-time
Base Salary
AED5,000 -AED10,000 Per month
Date posted
13/01/2023
Valid through
13/04/2023
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Position: Secretary/Document Controller

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