Position title
Project Administrator
  • Meets with Office Director to maintain a schedule.
  • Assists with the administration of projects and their execution when necessary
  • Assists in the administration of office operations.
  • Coordinate with HR and HSE for the most current Covid office protocols, and then implement them as necessary.
  • Begin by greeting visitors and asking them about their purpose before directing them toward the right office/personnel.
  • Monitoring and purchasing office and pantry supplies.
  • Keep a record of all office expenses and submit expense claims.
  • To avoid duplicate bookings, coordination and management of appointments, meetings, conference rooms, and their schedules.
  • HotDesk+ Superuser. Register new users for the Dubai team.
  • Assist in the maintenance of office equipment and facilities.
  • Coordinate with IT and HR to mobilize and demobilize staff
  • For new employees and visitors to the office for the first time, conduct basic HSE orientations and office tours.
  • Update HSE Board (Fire warden and First Aid Contacts, Office Guide in Case of Emergency, Important Contacts, Etch)
  • Coordination and reporting on IT issues
  • Coordinate logistics for IT documents and stuff from Abu Dhabi Office to Dubai Office
  • Assist with proposals by collating and updating CVs, formatting documents and gathering information.
  • Update the Dubai office contact list and email distribution lists.
  • Managers of support for CSP entry and updates
  • Coordinate and update project data sheets.

Education - Qualifications Accreditation Training

  • Minimum 5 years of general secretarial experience
  • Communication skills that are both verbal and written are essential
  • Microsoft Office Suite of Products: Experience
  • Intermediate/Advanced Word and Excel Skills
  • Proven ability to work in a team environment
  • Ability to perform tasks with minimal supervision
  • Ability to coordinate activities in order to meet deadlines on a timely basis
Job Location
Dubai, Dubai, Dubai, 00000, UAE
Employment Type
Base Salary
AED3500-AED8500 Per month
Date posted
Valid through
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Position: Project Administrator

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