Nestle Job Vacancy in Dubai For Executive Assistant - Emiratization
Position title
Executive Assistant
Description

What is the first thing you think of when you think of Nestle? While we may be the largest food and beverage company in the world, much more is behind what makes us unique. There's more to life in our fray than just the health and well-being of our customers, the quality and passion of our products, and the passion of our employees.

 

We are looking for an Executive Assistant to be part of our dynamic team. You will be an integral part of the daily operations and play a key role as the Executive Assistant. We are looking for UAE Nationals who are eager to learn and join an inclusive team.

A DAY in the LIFE...

  • Based on annual leaves, travel and meetings, update the Division Head's calendar
  • Report to the Division Head on your annual leave of population and business trips.
  • Book your tickets and visas ahead of time.
  • All documents necessary for travel and meetings should be prepared
  • Send it to suppliers and follow up with OBs regarding the approval and creation of POs
  • Send invoices to the finance department by following up with suppliers
  • Organize external meetings and workshops (hotel reservations, dinner bookings, entertainment bookings, meeting room setup, stationery needs...etc).
  • Send the following to the stakeholders: Consolidate the minutes from the meetings
  • Consolidate the Org charts of the Sales team
  • Reunite the proud moments of stakeholders
  • Keep in touch with the team for monthly meetings and presentations
  • Maintain office systems including data management, filing, and maintenance
  • Contribute towards employee relations by organizing and executing company events and activities (Service Awards and Mother's Day...etc).
  • Participate in the SHE Committee. Ensure that BBSHE observation for divisions in HO is up-to-date by the end of each quarter. Spread awareness
  • To ensure alignment, Track Staff Requisition forms must be submitted to the division
  • For a business to run smoothly, communicate with other departments
  • Answer inbound calls and transfer them
  • Direct visitors and receive them
  • Distribute incoming correspondence
  • Keep office supplies in stock
  • Assist with birthday cakes and team outings. Arrange and coordinate complicated travel schedules, accommodations and all logistics.
  • Coordinate, organize, and manage logistics for staff meetings and other Nestle meetings. This includes preparing materials in advance.
  • Use various software tools to create special reports, letters, or memos, such as Word, Excel, PowerPoint, and PowerPoint.
  • Maintain highly confidential and sensitive information.

What makes you successful?

  • Communication skills that are both verbal and written are essential
  • Ability to listen to and simplify details depending on the target audience; ability to influence others
  • Excellent organizational skills; excellent attention to detail; and exceptional follow-through
  • Ability to thrive and work in a fast-paced environment, and execute efficiently against multiple deadlines and projects
  • Effective communication with all levels of employees and executives
  • Demonstrates initiative and ability to anticipate needs.
  • Demonstrates a passion for learning and continuous improvement.
Job Location
Dubai, Dubai, Dubai, 00000, UAE
Employment Type
Full-time
Base Salary
AED11,000 -AED20,000 Per month
Date posted
16/11/2022
Valid through
16/02/2023
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Position: Executive Assistant

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