Executive Assistant Job Vacancy in Dubai, UAE
Position title
Executive Assistant
Description

Assist in a variety of activities, including managing calendars, correspondences, and other administrative duties. Additionally, you will manage activities related to business development to assist the Senior Management in driving high-impact projects within the business function.

Office Management:

  • Travel arrangements
  • Meeting arrangements
  • Visa Arrangements
  • Manage petty cash for office expenses (pay cleaners' salaries and keep pantry stock, printer stocks, and office stock current).
  • IT Inventory
  • IT Checks and Point of Contact for IT in the Dubai Office Every Week
  • Stationery for offices (business cards and letterheads, stamps, etc.)
  • Application for updated company documents (tax certificates and incumbency certificates), trade license, establishment card or UBO etc.

Accounting-related Responsibilities:

  • Contact person for invoices
  • Follow up on all invoices that you have to pay each month.
  • SAP allows you to reconcile and close your accounts each month.
  • Cross-charging of intercompany accounts
  • Every 6 months, budget allocations for the Dubai office
  • Negotiate vendor contracts
  • Lease agreements can be negotiated
  • Negotiate hotel corporate rates

Responsibilities in HR:

 

  • Facilitate the visa and relocation process
  • Verify references and issue employee documents (salary certificates or NOC letters)
  • Renewal/issuance medical insurance, point of contact Dubai office
  • Assist with the management of employee records, onboarding new workers, and other human resource responsibilities.
  • Effectively and professionally interacts with all levels of Company personnel

 

BD Related Responsibilities

 

  • In collaboration with the business development team, implements business development initiatives.
  • Analyzes data and creates dashboards to draw conclusions and inform strategy
  • Contribute to and coordinate business development plans, including preparation of briefing materials, submissions, operational plans, and reports in presentation format.
  • Additional support is available for corporate offices located in other countries. (Business Scope)
  • Research on a variety of topics, including market intelligence, HR regulations, and corporate regulations.
  • Assist various corporate stakeholders with administrative issues related to the Dubai office (Taxes and Legal, HR, BD Commercial, Senior Mgmt, etc.)
  • Assist with the management of external consultants and agencies in order to increase the value of the business development, HR, legal, and commercial functions.

 

Qualifications:

 

  • Minimum: Bachelor's degree
  • Preferred: Business/Admin/Finance or accounting.
  • 5-5-7 years experience in multi-functional roles
Job Location
Dubai, Dubai, Dubai, 00000, UAE
Employment Type
Full-time
Base Salary
AED4000 -AED12000 Per month
Date posted
13/10/2022
Valid through
13/01/2023
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Position: Executive Assistant

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