Document Controller/Administration Assistant Job Vacancy in Abu Dhabi
Position title
Document Controller/Administration Assistant

Parsons is seeking an extraordinary talent

    Document Controller/Administrative Assistant Join our team!

      This role will allow you to:

        Assist in the document and administrative control for a Program Management Office of a highly-respected Master Developer.


        What you'll be doing:

            • One or more types of documents can be processed through all steps according to well-defined guidelines and procedures.
            • You must ensure that you adhere to all pre-established document controls (e.g. which document numbering system is used, how many signatures are required for certain approvals etc.). Ensure that all project requirements are met.
            • Tracks and tracks documents. Uses standard document management software to register documents and maintain databases. Produces logs, transmittals and other reports, as needed.
            • Uses standard office automation software or department-specific computer programs to enter data and produce reports.
            • For electronic storage, scan documents.
            • Based on a client, project, and supplier requirements, maintain a data distribution system for each project and a schedule. Review of expedites, signature approval, and release of internally produced documents and supplier documents.
            • Some clerical duties may include light typing, filing and answering phones.
            • Assist staff in ensuring effective implementation of project-specific procedures/training in document control.
            • Other duties as necessary to fulfill functional level and responsibilities.
            • Contribute as an active member of a team who is able to meet deadlines and collaborate well with others.
            • As may be necessary, perform other responsibilities related to this position.


        The Skills You Need to Bring:

            • Associate/Diploma in Engineering or a related discipline
            • At least 5 years experience in document control, of which 3+ years should be in UAE.
            • Excellent English communication skills, both written and spoken.
            • Highly organized and proactive, able to work under minimal supervision.
            • Working knowledge of MS Office 365 and SharePoint, OneDrive, and related word processing and spreadsheets.
            • High proficiency in the use of Aconex at a Document Controller level

        What Desired Skills Will You Bring?

            • Additional language skills
            • Construction and Engineering Project Experience
            • Understanding Construction and Engineering Terminology and Document Control practices is a must.
            • The ability to be proactive and self-start
            • Confidence to ask questions of team members and other stakeholders and receive deliverables.


        Clearance Minimum to Start:

        Not Applicable/NoneParsons is an equal opportunity employer committed to diversity in the workplace.

          Minority/Female/Disabled/Protected Veteran.

          Job Location
          Abu Dhabi, Abu Dhabi, Abu Dhabi, 00000, UAE
          Employment Type
          Base Salary
          AED5,000 -AED10,000 Per month
          Date posted
          Valid through
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